Privacy Policy

1. Who We Are

PressReacher operates an AI-powered database platform that organizes publicly available professional contact information to help PR professionals identify and connect with relevant media contacts and industry influencers.

2. What Information We Collect

We collect and organize publicly available professional information including:

Professional Contact Information:

• • Work email addresses
• • Professional phone numbers
• • Job titles and company affiliations
• • Professional social media profiles (LinkedIn, Twitter, etc.)
• • Company websites and press contact pages

Professional Activity Data:

• • Beat coverage areas (for journalists)
• • Industry expertise and specializations
• • Recent articles, publications, or professional content
• • Speaking engagements and professional events
• • Company press releases and announcements

Platform Usage Data:

• • User account information and authentication data
• • Search queries and platform interactions
• • Access logs and usage analytics
• • Communication preferences

3. How We Collect Information

Automated Collection via AI Systems:

• • Web crawling of publicly accessible websites
• • Social media API data (public profiles only)
• • Press release databases and industry publications
• • Professional networking platforms (public information)
• • News websites and journalist bylines
• • Company websites and staff directories

User-Submitted Information:

• • Account registration details
• • User preferences and settings
• • Feedback and support communications

4. Legal Basis for Processing

We process personal data under the following legal bases:

Legitimate Interests (Article 6(1)(f) GDPR):

• • Providing professional PR and media outreach services
• • Facilitating legitimate business communications
• • Organizing publicly available professional information

Consent (Article 6(1)(a) GDPR):

• • Platform account creation and management
• • Marketing communications (where applicable)

Contract (Article 6(1)(b) GDPR):

• • Service delivery to paying subscribers
• • Account management and billing

5. How We Use Your Information

For Media Contacts and Industry Professionals:

• • Organizing professional contact information for PR outreach
• • Categorizing expertise and coverage areas
• • Enabling targeted professional communications
• • Maintaining accurate and up-to-date professional directories

For Platform Users:

• • Account management and authentication
• • Service delivery and platform functionality
• • Usage analytics and service improvement
• • Customer support and communications

6. Who We Share Information With

Authorized Platform Users:

• • Verified PR professionals with active subscriptions
• • Users bound by our Terms of Service and acceptable use policies

Service Providers:

• • Cloud hosting and infrastructure providers
• • Analytics and monitoring services
• • Payment processing services
• • Customer support platforms

Legal Requirements:

• • Regulatory authorities when legally required
• • Law enforcement agencies with valid legal requests

7. Data Retention

We retain personal information for as long as necessary to fulfill the purposes for which it was collected, including:

• • Account information: For the duration of your account plus 7 years
• • Usage data: Up to 2 years for analytics and service improvement
• • Communications: As required by law or legitimate business needs
• • Marketing preferences: Until you withdraw consent

8. Your Rights

Under GDPR, you have the following rights:

9. How to Exercise Your Rights

10. Data Security

We implement appropriate technical and organizational measures including:

• • Encryption of data at rest and in transit
• • Multi-factor authentication and access controls
• • Regular security audits and vulnerability assessments
• • Staff training on data protection principles
• • Incident response and breach notification procedures

11. Automated Decision-Making

Our AI systems perform automated categorization and organization of professional information. This includes:

• • Industry and expertise classification
• • Relevance scoring for PR outreach
• • Contact information validation and deduplication

These automated processes do not make decisions that significantly affect individuals beyond organizing publicly available professional information.

12. Complaints

If you have concerns about our processing of your personal data, you can:

• • Contact our Data Protection Officer: dpo@pressreacher.com
• • Lodge a complaint with your local data protection authority
• • Contact the UK Information Commissioner's Office (ICO)
• • Contact any EU supervisory authority

13. Contact Information